Business Office Manager - (Belen) in Albuquerque, New Mexico For Sale
Business Office Manager **Area of Interest:** Finance/Billing **Position Type:** Full Time - Permanent **Work Schedule:** All **Recruiter:** Salas, Sylvia **Location:** Belen Meadows HC and Rehab Ctr - Genesis HealthCare **City:** Belen **State:** New Mexico **Job Description:** POSITION SUMMARY: The Office Manager must be familiar with company policies and procedures related to billing and accounts receivable, census processing, payroll, and accounts payable. The Office Manager oversees all business office functions and is responsible for ensuring policy & procedure compliance in all related areas. He/she interfaces with the Administrator, Regional Business Office Coordinator, Bookkeeper, and Receptionists, as well as provides verbal and written reports to the Administrator and Corporate. RESPONSIBILITIES/ACCOUNTABILITIES: 1. Ensures systems and controls are in place as outlined in policy and procedure manuals. Meets established daily, weekly, and monthly deadlines; 2. Directs processing of accounts receivable, adjustments/refunds, private and third party agencies, census information, ancillaries, cash deposits and posting; 3. Manages customer trust funds and maintains confidential files, ensures compliance with all state and federal regulations; 4. Meets with all new admissions (resident or family) to explain financial obligations and paperwork, Audits new admission files to ensure completeness and accuracy; 5. Maintains Private Spend Worksheets and assists with Medicaid Pending Tracking; 6. Manages all month end processes, which include completion of data entry, review and correction of edits, and census reconciliation; 7. Manages accounts receivable collections for past due customer accounts, ensures timely filing of Medicare, Medicaid, and Insurance claims; 8. Provides written Past Due Report concerning customer accounts to the Administrator, prepares for and attends A/R review meetings, maintains collection Activity Binder; 9. Recommends and prepares accounts for outside collection agencies, attorneys, and write off; 10. Coordinates documentation for internal and external auditors. Assists administrator and accounting dept. with resolving G/L variances; 11. Supervises, organizes, evaluates and monitors business office operations and staff, including Bookkeeper and receptionists, as well as, delegates administrative authority, responsibility and accountability to other office personnel as necessary; 12. Concerns his/herself with the safety of all nursing center customers in order to minimize the potential for fire and accidents. Also, ensures that the center adheres to the legal, safety, health, fire and sanitation codes by being familiar with his/her role in carrying out the centers fire, safety and disaster plans and by being familiar with current MSDS; 13. Puts Customer Service First: Ensures that customers and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals needs and rights; 14. Performs other duties as requested. MOC1 **Qualifications:** SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS: 1. High school degree with a minimum of 5 years experience in Long Term Care billing and collections. 2. Additional coursework in accounting/finance is recommended. EEO/AA, M/F, Vet, Disabled
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